Order Entry
Reads incoming purchase orders out of the inbox, creates the sales order in your ERP, and sends the acknowledgment back.
How it works
From trigger to outcome.
Hi,
Please find attached our purchase order #558572 for welding repair parts. We need delivery by 10/01. Please confirm receipt and advise on ship dates.
Thanks,
Purchasing, Kools Steel Supply
Ph: (920) 555-0482
Setup
Live in 30 to 60 days.
On site
Connect the inbox and EDI client your POs arrive through, import your customer and part master, and map your pricing rules: contract, volume, customer-specific. A forward deployed engineer spends a week on your floor, interviewing your team and mapping your data.
Build
We train Order Entry against your own history, document formats, and pricing rules, not an industry template.
Beta
Your team runs it on live jobs, next to the current process. We fix what it misses before you switch over.
Live
Written into your ERP. Data hosted in a secure environment. Arzana keeps you on frontier models, with continuous agent retraining.
Why Order Entry
Results you can measure.
Orders entered in seconds, not fifteen minutes each
Price, quantity, and revision mismatches caught before the job releases
Documents stored against the order
Nothing keyed twice
Acknowledgment out the same hour
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Other Arzana Agents.
Prospecting
Finds companies that look like your best customers, enriches the contacts, and drafts the outreach to each one.
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Quoting
Prices incoming RFQs off your own cost model and your past jobs, and returns a complete quote with the breakdown behind it.
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Estimating
Reads prints, models, and spec sheets from RFQ emails and builds a BOM- and router-derived estimate in minutes.
Learn moreOrder Entry, frequently asked questions
How does Arzana's Order Entry tool work?
Reads incoming purchase orders out of the inbox, creates the sales order in your ERP, and sends the acknowledgment back. It is built against your history, document formats, and pricing rules, and writes back into the ERP you already run.
How long does it take to set up Order Entry?
30 to 60 days to go live. A forward deployed engineer spends a week on your floor. Setup begins with: Connect the inbox and EDI client your POs arrive through, import your customer and part master, and map your pricing rules: contract, volume, customer-specific.
Does Order Entry integrate with my existing ERP?
Yes. Arzana integrates with manufacturing ERPs including Epicor, Infor, JobBoss, E2, Plex, IQMS, Label Traxx, Global Shop, SAP, QuickBooks, NetSuite, Sage, IFS, Microsoft Dynamics, and Prophet 21. We also integrate with CRM platforms like Salesforce, HubSpot, Pipedrive, and Zoho, and email systems including Gmail and Outlook. We build custom integrations at no additional cost.
What kind of accuracy does Order Entry achieve?
Arzana's Order Entry tool achieves 99%+ accuracy on data processing, document extraction, and automated workflows. Every AI model is trained specifically on your data, your catalog, and your historical transactions, which means accuracy improves over time as the system learns your operation's patterns and edge cases.